Day-of Coordinator Job Description

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The Permit Holder is required to have a Day-of Coordinator, who is the liaison between
the Permit Holder/client and all vendors, including the venue’s staff.

 

 

The Permit Holder must:

 

• Acquire a Day-of Coordinator.

• Relay the venue’s Rules and Regulations to the Day-of Coordinator.

 

The Day-of Coordinator must:

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• Check in with venue staff to receive two-way radio upon arrival.

• Carry the two-way radio at all times and remain in communication.

• Remain on site and available for the entirety of the contracted event hours.

• If working a wedding, line up the wedding party for the processional.

• Notify venue staff two hours prior to ceremony (or reception if no ceremony) if any tent sides need to be closed due to impending inclement weather.

• Remove the client’s personal effects from the two dressing suites, all manor/mansion common areas, and the tent.

• Ensure all rooms are left tidy and free of trash and debris. • Remove all décor, including but not limited to, items brought in by decorator (ex: signage, dropped petals, centerpieces, arbors, candles, mirrors, and furniture).

• Return the two-way radio to venue staff prior to leaving.

• Work with caterer to execute the rain plan.

 

Wedding Rain Plan

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• Ceremony held in tent.

• Cocktail hour held in manor/mansion or tent.

• Reception held in tent.

• Day-of Coordinator works in tandem with caterer regarding execution (timing, chairs, setup, etc.).

• Rain plan decision must be made two hours prior to scheduled ceremony.

• If there is a severe weather warning (tornado, severe thunderstorm, continuous lightning), venue staff will work with vendors to evacuate all guests into manor/mansion until the threat has passed for at least 15 minutes.